About one year ago I founded a Nordic/Scandinavian penya together with some friends from a local internet community, mainly with members originating or living in these countries (Sweden, Norway, Denmark, Finland etc.). I live in Sweden.
We became and official penya after the following steps:1. Creating a registered organization
In our case, a non-profit organization registered by Swedish authorities, with enabled us to open a bank account, make payments in the name of our penya etc.
This step differs from country to country depending on laws (taxes and organisational rules and regulations).2. Registering members
According to a MS Word template downloaded from Agrupacio de Penyes site.3. Making a request to Agrupacio de Penyes to become an official penya
There are templates for this too (it's in spanish, but translatable with Google or Babelfish, for instance) on the APV site with fairly simple instructions. This information really ought to be availabe at least in English too...4. Paying the annual fees
Once the APV has responded and granted you official status you'll need member fees (or philantropic donations) since non-spanish penyas still must pay fees to la Agrupacio:
- The Christmas lottery
(either you pay for the christmas lottery, or you pay a lesser single fee of about 36 euros but don't get the lottery tickets)
- The Trofeo Naranja tickets
of 150 euros
That's about it.
But to get there, you'll need dedicated people
to run and administer the supporter club organization. And it is favorable if at least one of these people understands and can talk Spanish, since the people at the APV is not very familiar with English or other languages apart from Spanish and Valenciano. You need to communicate with them from time to time.
It is also recommended that someone in the management team of the supporter club travels to Valencia at least once a year, not only for visiting Mestalla and watching a game, but for doing a little bit of administation:- Paying the fees(!)
I've have failed to get the bank account number of the APV, with international IBAN and BIC/SWIFT codes, which at least in the EU countries is required when making wired transfers. So we have been fortunate to have people travelling to some matches and at this time we could go to the office of the APV and pay with cash.- Obtaining the membership cards
If you want to buy a Valencia outfit in the VCF stores you need this to get the 10% discount, otherwise it's mostly of symbolic value for international members as the benefits are local to Valencia and Spain. Discounts in Hotels and restaurants may be useful, though, otherwise they are not.
The major benefit is of course the access to tickets
. Even though they are not guaranteed, you still get a better chance to obtain tickets rather than a) paying A LOT to ticket vendors or b) paying A LOT to black market sales or being uncertain of getting tickets all, despite the fact that one has bought an expensive travel to Valencia from abroad. The public tickets go on sale about 4-5 days before game day, but a typical football travel is just over the weekend. In worst case we come to Valencia late on a Friday and can only go to the taquillas/ticket booth on Saturday, just to be met with a sign that says it's all sold out. Fortunately, this mostly happens only in 4-5 times a year, typically against Real Madrid and Barcelona - but on the other hand these are just the kind of matches that are most attractive since we are already making an effort to come to Valencia on a major expense.
Right now I'm in Valencia (in Peñiscola) and I will attend the APV convention on Saturday the 19th of July for the first time. Hopefully I can get some help on how to handle international payments and a better way to handle tickets. For instance, we had four members going to the Copa del Rey final in Madrid earlier this year. The APV required all presidents of each penya to present themselves in person at the office to acquire these tickets. This is simply not feasable from a large distance. I can't leave my family and work just to get some tickets, that's at least 400 euro operation from where I live!
There is of course usually an option for the president of the penya to make a written authorization to another person on site in Valencia, but that is not an option for us, and some other international penyas (the Hungarian one, for instance) since we do not have personal contacts in the city who can run errands to the APV office every now and then, and being entrusted with a fairly large sum of money.
Good luck with forming the penya! I hope you get there soon! For our part is has definitely been worth the efforts and we've got very good response from Jaume Part, the president of APV. I hope I didn't miss anything important.
By the way, you can have a look upon our website here: http://www.chescandinavia.com
We have some information in english.